Valuation Report Request Letter (Template)
A short, firm request asking your adjuster to send the full written market valuation report — the document (CCC ONE, Mitchell WorkCenter, or Audatex Autosource) that lists the comparable vehicles and per-line adjustments behind your total-loss offer. You need this report before you can evaluate or counter the offer.
When to use this template
Use as soon as the insurer makes a total-loss offer but hasn't sent (or you can't find) the underlying written valuation report. You're entitled to the report the offer is based on; this is the polite, paper-trail-starting first ask.
The interactive form below is the same playbook we run for clients — given away free. If you'd rather we just do it (counter-valuation, letters, negotiation), our service is $199 for the valuation report plus $149/hour for research and negotiation, capped at 2 hours. Our clients average $3,260 in additional settlement value, and we only proceed when we believe we can secure at least $1,000 more — no charge upfront, and if we agree to be your appraiser and can't deliver that minimum, you pay nothing.
What this involves, honestly
Most carriers will send the written valuation report on request — they're required to substantiate the offer. Getting it in hand is the prerequisite for every next step (auditing options, checking comparables, building a counter). This email starts that paper trail.
Fill it in
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[ADJUSTER NAME]Your adjuster's name (or 'Claims Department').
[INSURER NAME]Insurer's legal name (e.g. State Farm).
[CLAIM NUMBER]The claim number assigned by the insurer.
[YEAR / MAKE / MODEL]Vehicle year, make, model (e.g. 2020 Toyota Camry).
[DATE OF LOSS]Date the vehicle was totaled (MM/DD/YYYY).
[YOUR FULL NAME]Your full legal name as it appears on the policy.
[YOUR EMAIL]An email you check regularly.
[YOUR PHONE]Best phone number to reach you.
[TODAY'S DATE]Date you are sending this (MM/DD/YYYY).
Live preview
Loading…Anything still wrapped in [BRACKETS] you haven't filled in yet — that's how you can spot what's left.
Subject: Request for written valuation report — Claim [CLAIM NUMBER] — [YEAR / MAKE / MODEL]
[ADJUSTER NAME],
I am writing regarding the total-loss settlement on the above claim. Before I
can review the offer your office extended, I need the complete written market
valuation report the offer is based on.
Please send me, in writing:
1. The full valuation report (CCC ONE, Mitchell WorkCenter, or Audatex
Autosource) used to calculate the actual cash value of my vehicle.
2. The list of comparable vehicles relied upon, including each comparable's
year, make, model, trim, mileage, listing/sale price, and the dealer or
source.
3. An itemization of every adjustment applied to those comparables
(condition, mileage, options, and any "typical negotiation" or
"projected sold adjustment" deductions).
I am entitled to review the documentation supporting the valuation of my
vehicle, and I want to make sure the report accurately reflects my vehicle's
year, make, model, trim, factory options, mileage, and condition.
Please provide the report within seven (7) business days. You can email it to
[YOUR EMAIL] or call me at [YOUR PHONE] if you need anything from me.
Thank you,
[YOUR FULL NAME]
[TODAY'S DATE]
Have a SecondAppraisal advisor call you
Stuck on a step, want a sanity check, or ready to just hand it off? Check the box and we'll call within 24 hours on weekdays. No charge to talk; no obligation.
Once the report arrives, run it through our free instant estimate or hand it to us — we'll find the gap.